Tool I · Free forever
Wedding seating plannerthat knows who can’t sit together
Paste your guest list and set your tables. Then tell it which people must not sit together.
It solves the arrangement for you. Then it prints seven different things from the same plan.
Free · No sign-up · Saves as you work
1. Your guests
One name per line, or paste a CSV column.
Add a tag after a name and it flows through. Use *veg *gf *halal for the caterer sheet. Use *elderly *mobility for the comfort check.
2. Your tables
3. The venue
Add the things that are not tables. Drag them into place on the floor plan. The comfort check uses where you put the loud ones.
4. The rules
The part no other planner does. Set it once and the arrangement respects it.
5. Seat them
6. A late guest?
Someone RSVP’d after you finished. Find them the least disruptive seat instead of redoing the chart.
Not seated yet
Tap a name, then tap a table. Or drag on a desktop.
What this planner actually does
Four things no other planner does
It solves the conflicts
Tell it which two people must not sit together. Auto-arrange never breaks that rule.
Move someone by hand and it tells you immediately which rule you broke, and where.
Your private notes stay private
Share-safe export is on by default. The chart you print never shows which guests you were keeping apart, or why.
Same for the one you hand to your venue. Switch it off and you get a marked private copy for yourself.
Late RSVPs do not restart the job
Someone confirms after the chart is finished. Type their name. It finds the one table with room that breaks none of your rules.
It seats them there. Every other guest stays exactly where they were.
It checks who is uncomfortable
Tag a guest elderly or mobility. It measures their table against wherever you put the dance floor, speakers and exits. Then it flags anyone seated somewhere they won’t enjoy.
Seven printables from one plan
A room floor plan, a find-your-seat sign, escort cards, folded table signs, a by-table chart. Plus a caterer sheet with headcount and dietary counts per table. Build once, print all of them.
Every table shape, and the room around them
Round, rectangular, oval, square, cocktail, U-shape and L-shape. Plus a head table, sweetheart or king’s table.
Add the dance floor, stage, bar, buffet, DJ, cake table and more. Then drag it all into place.
Paste your list and go
One name per line, or paste a column straight from your spreadsheet. Add a tag after a name and it flows through. Dietary tags reach the caterer sheet. Comfort tags reach the comfort check.
Seven layouts to start from
Intimate dinner, classic reception, grand ballroom, long tables, garden tent, cocktail party or U-shape banquet. Pick one and adjust, or set your own table count and seats from scratch.
Nothing to sign up for
No account, no email wall, no trial. Your plan saves to your own browser as you work. Close the tab and come back.
Your guest list is never sent to us. There is nowhere for it to go.
How to make a wedding seating chart
Work in this order and it takes about an hour. Load your confirmed guest list. Decide how many tables your venue holds and how many seats fit around each.
Then set your keep-apart and keep-together rules before you place a single person. Press auto-arrange and adjust from there.
Most couples underestimate the job because they start by dragging names around. The arrangement is not the hard part.
The hard part is remembering that two of your aunts have not spoken since 2019. And that your father and stepmother should not be within earshot of your mother.
Common questions
Answered properly
How do you seat divorced parents at a wedding?
Give each parent their own table rather than seating them together. Fill each table with that parent’s closest family and friends. They’ll be surrounded by people they’re comfortable with.
If the tables must be near each other, place a buffer table of neutral relatives between them. Siblings and grandparents work well for this.
Speak to each parent individually before you finalize anything. In this planner, set a keep-apart rule between them.
The arrangement will never seat them together. The comfort check warns you if their two tables end up side by side.
Where should elderly guests sit?
Away from the speakers and the band, and close to an exit and the restrooms.
Volume is the most common complaint from older guests at receptions. It’s easy to get wrong, because the dance floor usually goes in after the tables are set.
Seat guests with limited mobility at the end of a table, with clear aisle access. Don’t box them into the middle.
Tag a guest *elderly or *mobility in the list. The planner checks their table against where you placed the dance floor. Then it flags anyone seated too close.
Head table, sweetheart table or king’s table?
A head table seats the couple centrally, with the wedding party either side. A sweetheart table seats just the two of you.
That works well when family politics would make a head table tense. But you’ll spend much of dinner being approached by guests.
A king’s table is a wider rectangular setup. It seats the couple with parents and close family.
Choose the sweetheart option if either family is difficult. It removes the question of who sits beside whom entirely.
What happens when someone RSVPs late?
This is the most common reason a finished chart gets thrown out.
Guests confirm after the deadline. The chart is already printed. The whole arrangement has to be rebuilt.
Use the late guest panel. Type the name and it finds the table with room that breaks none of your rules. It seats them there, and leaves everybody else exactly where they were.
How do I keep my seating notes private?
The reasoning behind a seating chart is not for guests. People have had charts shared with the blunt notes still attached.
They then had to rebuild the arrangement and apologize to offended relatives.
Every export here has a share-safe toggle, switched on by default.
The version you print never shows which people you were keeping apart, or why. Same for the version you hand to your venue.
Nothing you type is sent anywhere. The planner runs entirely in your browser and saves to your own device.
What can I print from one plan?
A room floor plan showing every table and who sits where. A find-your-seat sign listing guests alphabetically with table numbers.
Escort cards, one per guest, laid out to cut. Folded tent cards for each table. A by-table chart.
And a caterer sheet with headcount and dietary requirements per table. That’s the document your caterer and coordinator will actually ask for.
Is this really free?
Yes. No account, no email wall, no trial. Your work saves to your own browser, so you can close the tab and come back to it.
We sell designed printable templates in our shop. But the planner and every export from it are free, and always will be.